Privacy Policy – The X-Bot Games 2025

Effective Date: 1 September 2025

1. Introduction

This Privacy Policy explains how The X-Bot Games – The Ultimate AI Showdown (“the Event”) collects, uses, stores, and protects your personal information across our official website (x-botgames.com), the Discord Dropzone (x-bots.pro/discord), livestreams, and related activities.

2. Information We Collect

• Contact details (name, email address, phone number)
• Account or profile information (e.g. Discord username, display name, linked social handles)
• Payment information (for event passes, entries, or purchases)
• Content you submit (competition entries, quest posts, user-generated content, comments, messages)
• Engagement data (votes, reactions, referrals, leaderboard activity)
• Technical data (IP address, device type, browser type, analytics)
• Consent records (e.g. where you agree to UGC use or communications)

3. How We Use Your Information

• To operate and administer the Event and related challenges
• To manage registration, entry passes, and payments
• To display or stream submissions in the X-hibition Arena, X-Stream, or other official channels
• To publish results, rankings, and awards (with attribution by chosen name or handle)
• To moderate and maintain a safe community environment
• To analyse engagement and improve our platforms
• To communicate with participants, winners, and partners where relevant

4. How We Share Your Information

• With service providers who support event operations (e.g. payment processors, analytics, streaming tools)
• With sponsors or partners, but only where you have explicitly consented
• With judges, mentors, or moderators solely for event administration purposes
• With legal authorities where required by law

We never sell your personal information.

5. Data Security

We use reasonable technical and organisational measures to protect your data. However, no system of storage or transmission is completely secure.

6. Cookies & Tracking

We use cookies and similar technologies to:

• Operate and secure our website
• Analyse usage and improve services
• Personalise experiences
• Track referrals and event engagement

You can control cookies through your browser settings or via our cookie banner. Third-party platforms (e.g. Discord, analytics providers) may also apply their own cookies and tracking policies.

7. User-Generated Content

By submitting content to The X-Bot Games, you grant us permission to display, promote, and share it across official platforms, livestreams, and promotional materials, with attribution by your chosen display name or handle. You may withdraw this permission at any time by contacting us.

8. Your Rights

Depending on your location, you may have rights to access, correct, delete, or restrict use of your data, and to withdraw consent where applicable. To exercise these rights, email us at privacy@x-botgames.com.

9. Children’s Privacy

The Event is not directed to children under 13. Where local law requires a higher minimum age (e.g. 16), that applies. Participants under 18 may only enter with verified parental or guardian consent.

10. Changes to this Policy

We may update this Privacy Policy from time to time. Updates will be posted here with a revised effective date.

11. Governing Law & Contact

This Privacy Policy is governed by the laws of New Zealand. For any questions or concerns, contact:

Email: privacy@x-botgames.com
Website: x-botgames.com
Discord: Join the Discord Dropzone